Applicant Privacy Notice / Job Applicant Data Policy

Effective Date: October 16, 2025

Placidity Inc DBA Placidity Pro Painting (“we,” “us,” or “our”) respects your privacy and is committed to protecting personal information you provide when applying for employment with us. This Applicant Privacy Notice (“Notice”) describes how we collect, use, disclose, store, and protect your personal data in connection with recruitment and hiring.

This Notice supplements our general Website Privacy Policy and applies only to applicant / recruiting data. If you do not agree to this Notice, please do not submit an application.

1. Information We Collect

We may collect the following types of information from you:

Name, address, telephone number, email

Professional or employment history, education, qualifications, certifications

Résumé, CV, cover letter, portfolio, references

Interview notes, test or assessment results

Demographic information (if voluntarily provided or required by law)

Identification information or background check data (where permitted)

Website interaction / metadata (e.g. IP address, device, timestamps)

Any other information you choose to submit

Failure to provide required information may prevent our ability to evaluate your candidacy.

2. Sources of Information

We may obtain information:

Directly from you via application forms, emails, interviews

From your references, prior employers, or third parties

From background check or screening providers

From public sources or your online profiles

From our internal systems (e.g. access logs)

3. Purposes & Legal Basis

We use your data for:

Evaluating your qualifications and suitability

Communicating with you through the hiring process

Performing background and verification checks

Improving and managing our recruitment processes

Compliance with legal or regulatory obligations

Security, fraud detection, and business operations

Internal reporting, analytics, and recordkeeping

Where required, we rely on lawful bases such as legitimate interest, contractual necessity, or consent. Processing of sensitive data (e.g. criminal history) will be handled in compliance with applicable laws.

4. Disclosure & Sharing

We do not sell applicant data. We may share your data with:

Affiliates, subsidiaries, or related entities

Service providers (e.g. HR software providers, background check firms)

Legal, audit, or professional advisors

Government or regulatory agencies, as required by law

Successors or acquirers in business transactions

We will limit data shared to what is necessary and require recipients to protect confidentiality.

5. Data Storage, Security & Retention

Storage & Security
We implement reasonable security measures (e.g. encryption, access controls) to protect your data. However, no system is infallible, and we cannot guarantee absolute security.

Retention
We retain applicant data for as long as necessary to fulfill recruitment purposes or maintain legal compliance. After that, we will securely delete or anonymize the data.

6. Your Rights & Choices

Depending on applicable law, you may have the right to:

Access the personal data we hold about you

Correct or update inaccurate information

Request deletion of your data (where permitted)

Object to or restrict certain processing

Withdraw consent (if used as a processing basis)

Lodge a complaint with a supervisory authority

To exercise these rights, contact us using the information below. We may require verification of identity before fulfilling any request.

7. Notice at Collection

At the point you submit your application, we will include a notice such as:

“By submitting this form, you acknowledge that you have read and agree to our Applicant Privacy Notice (linked).”

This ensures transparency before we collect your data.

8. Changes to This Notice

We may update this Notice periodically. If changes are material, we will post them on our site and update the “Effective Date.” Continued submission of an application constitutes acceptance of the updated Notice.

9. Contact Information

Placidity Inc DBA Placidity Pro Painting
Address: 3801 PGA Blvd, Suite 600, Palm Beach Gardens, FL 33410
Email: [email protected]